Monthly Archives: July 2011

The What vs. The How

I covered the concept of the “what” and the “how” of work long ago in my review of The Pursuit of Something Better.

In the book, U.S. Cellular is going through a dramatic culture change, and a large aspect of that is the shifting mindset from focusing on the “what” to focusing on the “how.”

Here’s a good example. Many years ago when the majority of the workforce was employed in factories performing manual labor, companies dominated the “how” of work. They told employees when to be there, how the work was to be performed, and when they could leave.

But that’s obviously not the case for most work these days. Companies are realizing that giving people control of the way work is accomplished (the “how”) is a great way to get employees engaged in their jobs.

Back to U.S. Cellular. The company started putting less emphasis on the “what” (sales targets, number of calls received, and other metrics) and more on the “how” (communication, ethical behavior, etc.). Despite the critics’ belief that they would fall on their face for taking their eyes off the all-important numbers, the company actually flourished. And, in time, the numbers looked better than ever, because the leaders within the company had the courage to focus on the bigger picture.

Take a moment to think about your own workplace. Is more emphasis being put on the “what” than the “how?” Are people pursuing good numbers and letting their ethics and morals fall by the wayside? Are managers using intimidation and fear to get the results they want instead of offering a thoughtful, considerate point of view?

Sometimes it can be difficult applying these abstract concepts to the way real work is done. That doesn’t mean you shouldn’t try. Coaching managers on how to change their thinking won’t be simple, but it is worth the effort. Doing so can mean the difference between success and failure for your people!

3 HR and Recruiting Tools I’ve Used Lately

In case you haven’t noticed, I’ve been bombarded at work lately (hence the low number of posts!). Some of that busyness is driven by projects I’m working on (recruiting, baby!). Other parts of it are self-imposed, because once I have an idea I have a hard time letting it go. The good part for you, though, is that you get to enjoy the fruits of that labor and investigation! Here are the three free HR and recruiting tools I’ve been playing with lately.

SmartRecruiters

This is a free ATS (Applicant Tracking System) that I use for recruiting where I work. While it’s not as robust as a paid service, it has some amazing features. Plus, it completely blows away our old way of doing recruiting. Opening up an HTML editor, coding a job ad by hand, and posting it on our own website. Then applicants had to email their resumes if they were interested.

Ugh.

Now I post a job in my SmartRecruiters menu, automatically share that across free job boards like Indeed.com (one of the largest job aggregators around), and get notifications when people apply. Then I log into the system and do a quick screen before sharing it with the hiring manager for review. Very simple and such a relief for an HR/recruiting department of one person!

Fun @ Work from Baudville

This is a (free) handy PDF guide with 52 ways to have fun at work included. I am always looking for new ideas to keep lines of communication open across the organization, and I have really dug into this guide to find some ideas lately. With all of the stress of work and life that employees are dealing with these days, why not help them have some fun @ work?

Zappos Culture Book

If you’ve heard of Zappos, you know that they have a legendary corporate culture. It’s unique, and it’s a differentiator for them. Employees love being there. Customers love shopping there. It’s really an amazing phenomenon. Well, in my relentless pursuit of corporate culture development, I ran across the Zappos Insights website where you can order a free Culture Book! If you sign up for one, you’ll receive it in about a week. I just got mine and have already started seeking out ideas.

And that’s how I’ve been spending a portion of my time lately! Anyone else have any neat, free tools that they use as HR or recruiting professionals? 

Managing performance at work

When it comes to managing performance at work, a lot of people cringe. Managers think employee appraisals are a waste of time. Employees rarely get the proper feedback and guidance from their supervisors. And HR, well, we are the ones who are supposed to make those two unwilling parties play nice so we can “get through” yet another review cycle.

If that sounds anything like what you deal with, let me hear an “amen.” :-)

Seriously, though, it is a problem. If you asked anyone, they would say that they want their employees performing at the top of their game. But when it comes to giving critical feedback about performance, most people shy away.

Recently I wrote a series over at my other blog about this phenomenon and how to make it more manageable. I highly encourage you to check it out!

Table of contents

If you have a specific problem or issue with your own performance management system, feel free to leave a comment! I would love to write something that might give you some ideas on how to solve it.

Performance Review Process Horror Stories

I know I can’t be the only one who has seen a performance review process go horribly wrong. Sometimes it’s laughable, yet other times it is frustrating to be caught in the midst of a broken system. Check out the video below to hear about the time I had a “secret” review as a wrestling referee.

(Subscribers may need to click through to view.)

Video Notes

A few years ago I spent my winter months as a part time referee for high school wrestling. One day I got an email from our district manager, so I pulled it up expecting to see a schedule. Instead I found a performance review that one of the officials had done without my knowledge! “Secret” reviews are a bad plan for several reasons.

  • No accountability of reviewer
  • No opportunity for reviewed to comment/clarify
  • No opportunity to grow from critical feedback

All in all, it’s a bad plan! Do you have any stories of a performance review process gone wrong? I’d love to hear about it!

performance appraisal procedureAt Sonar6, we love performance reviews (obviously) and we love any sort of discussion on the topic. So we’re proud to help bring you this series of posts from upstartHR. They’re very nearly as cool as our award winning color paper series.

Mike Durant’s Principles of Leadership

If you don’t know who Mike Durant is, you are missing out on an amazing story. He is the pilot of Super Six Four, the Black Hawk helicopter that was shot down in Somalia in 1993. He was captured by the enemy, put through a horrible experience, and lived to tell the tale. But that was long ago. Now he’s a CEO, speaker, and all-around great guy. I just finished reading his book “In the Company of Heroes” (highly recommended!) and he wraps up with his thoughts on leading others. Just had to share.

Trust and empower your people to do their jobs, then stand behind them. Unless they are absolute lowlifes, always, even when they screw up, go to bat for them. However, also call a spade a spade. Supporting your people doesn’t mean carrying the deadweight.  If there are stellar performers and nonperformers, make it clear that you know the difference and reflect that in mission taskings and performance evaluations… Be dedicated to your people, the mission, and the customer first and foremost, and only then to yourself and your career. (pg 383-384)

I know we’re a few days past Independence Day and the patriotic feelings here in the US, but I thought this was worth mentioning. It’s not common to find the kind of loyalty that Mike has for his people in senior leaders today. I can attest to the fact that he lives by his words: the customer, mission, and employees come before his own needs, and if you ever get the chance to meet him, you’ll understand that fact very quickly.

By the way, his book is one I’d add to my leadership reading list.

Performance Review Comments

What sort of information should make up performance review comments? First time managers (and some long time veterans) have a tough time figuring out just what to say when it comes time to talk about someone’s work. There are four main criteria I look at when reviewing comments on a performance appraisal.

Tips for performance review comments

  • Is it legal? Just like other areas of employment actions (hiring, discipline, termination, etc.), performance has to be measured on criteria that is not discriminatory. Don’t talk about a woman missing deadlines because she is pregnant. Don’t say anything about the guy who misses work for religious reasons. And for goodness sake, please don’t mention that an employee is too old to understand the new computer software. Bottom line: keep the protected classes out of the picture.
  • Is it specific? I mentioned this before as one of the benefits of performance appraisals. Giving specifics on performance, whether good or bad, helps to assure that the good is repeated and the bad is corrected. I’ve seen supervisors comment, “doesn’t do a good job” on an appraisal. When pressed, they provided valuable specifics, but without that additional attention it would have never been revealed. If you’re wondering if it is specific enough, imagine that you are an outside party viewing the process. Does it give you adequate information to formulate an objective opinion of the person?
  • Is it actionable? The point of this is to provide critical feedback. However, that doesn’t mean you should exclusively use this time for browbeating or berating the employee (even if they deserve it!). If you do not provide an avenue for improvement, the employee will become frustrated and join the ranks of the disengaged employees. If they are messing up a process, show or tell them how to fix the mistake. If they are not providing friendly service that is up to the high standards of the organization, give them some ideas on how to hit the mark on the next review. Making an observation, such as “doesn’t interact well with coworkers,” is only half of your job. The other half is to provide them with the tools to be successful next time.
  • Is it job-related? This one can be comical at times, but it needs to be addressed. I worked with an engineer once whose job required virtually zero interaction with anyone face-to-face. His manager commented on his review that he was not friendly enough to his peers. The problem with that statement? The engineer was the only one in his role in the entire department. In his mind, he had no peers, and nobody was clamoring to take on that role. Make sure the comments truly reflect the reality of the workplace and job responsibilities.

And one more thing.

For a long time, the top books sold by the Society for Human Resources Management bookstore were related to performance review phrases and comments. Managers don’t need a book to tell them how to feel. They need to get a clue. They need to realize that their feedback is critical to the employee’s success (or failure). And with that knowledge, they need to have an open, honest conversation about how the person is performing. “But I don’t wanna do it” won’t cut it. And the employee will see straight through the facade and will develop the same type of attitude.

A true story about performance review comments

In this case my story doesn’t have to do with inappropriate or improper comments as much as it has to do with a lack of performance review comments. At one of my previous employers the supervisors would turn in the annual performance reviews with no comments and “meets expectations” checked off for each area. And then a month later when they wanted the employee to be terminated, they would play dumb when the review was put in front of their face. Sigh. It never failed. 99% of the people had a neutral or positive review just prior to being terminated, and most of them didn’t have a single clarifying comment present.

That’s the general behavior for most managers. Provide no feedback or clarification and still expect your employees to read your mind. Hint: it doesn’t work that way!

performance review commentsAt Sonar6, we love performance reviews (obviously) and we love any sort of discussion on the topic. So we’re proud to help bring you this series of posts from upstartHR. They’re very nearly as cool as our award winning color paper series.

Want more? Check out the free employee performance management guide!