Tag Archives: Talent Management

Let’s Get Rid of HR #SHRM13

This morning a great discussion popped up among the social media team at SHRM, and I just had to share. This will probably be a little controversial, which isn’t necessarily a bad thing…

Can we cut to the chase? Let’s get rid of HR. Managers should be doing “HR’s job.”

Because in a surprising number of cases it’s not really HR’s job.

Want your HR team to be useful and provide real value to the organization? Let HR focus on strategic activity, supporting the critical business functions, and planning for the future.

Why?

Because when you spend all day fighting fires, responding to emergencies (real or imagined), and generally acting as a crutch for managers who won’t manage, there’s no time for the activities that will truly demonstrate the value of HR.

Should HR completely get out of the practice of being a facilitator for employees and managers? A large portion of the support that managers request from HR is actually work that could (and arguably should) be accomplished by the manager.

Anonymous HR professional: But wait, my managers need me! They need my help. They don’t have time to help employees set goals, talk with them about performance issues, or discuss succession opportunities. I’m a critical piece of the puzzle!

Yeah, those HR pros are going to be hurting, because change never happens without some growth pain. For those that want to cling to the “power” they have by being a resource for managers, they’ll never be able to grow into true strategic players in the organization.

The choice is yours, but I’d like to explore getting rid of HR as it’s all-too-commonly practiced. It’s about time.

How to Manage Old People

Old people are special. They require special treatment. You should treat them differently than the rest of your employees. They need extra care so they don’t leave. If you don’t cater to them, then you are missing out. Let me list all the ways they are different from the “rest of us” and how you should handle them from this point on…

Huh. Weird to see that spelled out, right? The strange thing for me is to consider how it’s perfectly acceptable to look at young employees and talk all about how they need special care, but it’s somehow taboo to do the complete opposite of that. Let’s cut that out, shall we? It’s annoying and serves no purpose.

People talk about the many, many faults of “Gen Y,” but they seem to forget that it’s not a generation, it’s an age group. All 20 year olds are goofs, whether the year is 1953 or 2013. More on that here.

No, seriously…

On to the real topic of today’s discussion, I was listening to a podcast the other day, and a reader had asked a question about managing new employees. The guy was looking to hire some more senior level employees, and he asked for ideas on how he should hire and manage his older staff when he was only 26 years old himself.

I’ve heard many comments on previous occasions from “experts” on how to manage that type of situation, but the comments from the speaker were the best I’ve heard yet.

His solution?

Hire for coachability.

And that’s it.

It’s not about age or experience. It’s about, as I have said numerous times before, making sure the people have the right attitude. The most experienced software engineer in the world is useless to me if nobody can work with him without having a nervous breakdown.

Let’s make a pact

I’m not interested in talking about generations in the workplace. Trying to lump everyone into one group or another is silly in most cases and illegal in some. People are individual, and each of us has our own strengths, weaknesses, needs, desires, etc.

Let’s talk about culture fit. Let’s talk about coachability. Let’s talk about attitude. When we all learn how to properly screen and hire for those attributes, then we can move on to more useless demographic-focused discussions.

How to Build a New Team (Starting Today)

Many of us think we know how to build a new team, but it isn’t as easy as many of us might think. This process happens every day in organizations, whether people realize it or not. Let’s look at what I normally tell managers when they consider adding a new staff member:

Manager: I’d like to open a req and add someone to my team.

Me: Let me talk with you about how to build a new team. When you add a person to a team, you're not just making it a larger team. You're creating an entirely new group with new dynamics, roles, and responsibilities.

Manager: Yeah, but we just need to add a person. We already have a good team.

Me: Don't look at it as adding a Lego to the top of the stack; look at it as if you're taking the existing structure, tearing it down, and rebuilding it with the new piece added in.

how to build a new teamTips for how to build a new team

This topic hit me the other day when I read a post on the Ask a Manager blog. A reader was asking if it would be acceptable to meet and talk with some of the future coworkers before accepting a job with the company. Here was the initial response from Alison:

It's actually surprising to me how uncommon of a request this is. Considering how much of an impact your coworkers will have on your quality of life, you'd think more people would want to do this.

That said, it is a fairly unusual request, particularly outside of senior level positions. That doesn't mean you can't ask it, though — you can. But because it's unusual, you want to pay attention to how you word it. I'd say something like, “I'm really excited about this position. Before I formally accept, would it be possible to talk with others in the department to get a sense of how everyone works together? I'd love to have coffee with the people I'd be working closest with, or even just come in to talk with them, if possible.”

I think that’s a great idea, and I’m also surprised how many people don’t do this. I think a part of the reason we don’t get many of these requests is in the way we structure our interviews.

Our interviews focus on how to build a new team

Our interview process normally goes like this for positions at our Huntsville office:

  1. We interview 5-6 people in the first round. This is normally with me (HR) and the hiring manager.
  2. We bring back 2-4 people in the second round. This is normally with 2-3 coworkers of the potential new hire.
  3. We bring back 1-2 people in the third round. This is to meet with the hiring manager and our President.

In case you missed it, the second step above is key to this discussion. We let the coworkers interview the candidates, and their votes contribute to who we bring back for the final round. This has helped us to avoid two hires in the past year who looked great on paper but totally flunked the “team” interview because the candidates were dismissive and uninterested in talking with the people who would be their teammates.

Plus the team is also highly engaged in the process and is more likely to be accepting of the candidate that is eventually chosen. The groundwork for communication and trust has been laid before the new team member even starts working. No team building session required to get started on the right foot.

If you’re trying to learn how to build a new team, you should consider these angles or risk missing a critical step in the process. What are your tips for how to build a new team?

Company Merger Process (Dealing with Employees You Didn’t Hire)

It is difficult to describe the company merger process with regard to the effects on employees, but one that I want to touch on today is one that has been a consistent focus area for us in recent years. As a government contractor, if we win a contract, we take over all employees currently working on the contract and they join our workforce.

The issue comes when we start running into employee relations issues with the existing workforce. In other words, we wouldn’t have hired these people outright, but we had to as part of the contract turnover.

Company Merger ProcessDon’t get me wrong, we also earned ourselves some amazing new staff members who are professional to the core. We’re proud to have them aboard and wouldn’t trade them away.

But as for some of the others, we had to live with them. We had to put up with them. And it was tough. 

I’ve talked before about our tough standards of hiring for culture fit. We take this stuff seriously. So what do we do when we have to deal with employees we didn’t hire? How do the parts play out in this scenario? Read on for how I’ve seen the various pieces fall into place over time. It’s an interesting phenomenon and I’d love to hear some ideas from people on how they might have successfully integrated multiple workforce groups.

How do the new employees react in the company merger process?

Well, if time is any indication, they realize pretty quickly that they don’t fit into the new culture. They eventually become uncomfortable with the working arrangement and often resign. We use retention as a key metric for our HR operations, but in instances like those I am perfectly happy to let the person go. Yes, it’s a hassle, but we get to start the recruiting process to find a new person that fits our cultural norms and agrees with our core values and customer-focused mission.

For the ones who are a closer fit to our corporate culture, it’s a really fun time to watch the full transition. Some of the most meaningful compliments I’ve received as an HR professional came from this group of employees, including:

  • Wow, our last HR rep wouldn’t have even called me back about this issue.
  • Our last HR person didn’t do anything about this problem, but I know you can help.
  • It’s so great to be at a company that cares about its people.
  • You guys make it fun working here. I love coming to work every morning.

In those moments, I realize that it’s worth all the trouble in the world to make an impact for those select few who do stick with us for the long haul.

What about the originals (employed before the company merger process)?

This is the tough part. Hiring with a strict standard means that the majority of our staff are firmly committed to the success of the organization. Then virtually overnight we gather up a number of people in the company merger process who are more interested in looking for ways to avoid working than they are in actually serving our customers well. It’s a complete 180-degree shift, and for many current employees, it’s very difficult to handle.

We work hard to keep pouring the positivity and encouragement into the staff to keep them from losing focus. The majority of the time these contract changes are geography-based, so we don’t normally have “new” employees working physically close to “old” employees. That definitely helps to lessen the effects of bringing on the new people, though it could also theoretically flow the other way and allow our “old timers” to help influence the new people and teach them what matters.

We also learned the hard way that there’s a shortcut to this cultural indoctrination process.

The company merger process secret weapon

We’ve learned by trial and error that a key to success is embedding a solid leader in a management position with the new staff. That person needs to “bleed green,” as we often say. That doesn’t mean they give up their life for Pinnacle or that they are a brown-nosing loser. It just means they understand our mission and our customer very well and can help coach the other managers and staff on how we do things.

I’ve heard that USAA does something similar. Whenever they open a new office in the field, they don’t hire a brand new person to run the office. They send someone trained in the company’s history, values, and culture out to start the office. Then they grow it organically from there. It’s a brilliant concept, and I think one that is worth exploring if you do much of this type of growth. I talk more about this concept of culture change through mergers and acquisitions in the Rock Your Culture guide, if you’re interested in delving deeper.

Anyone else out there have a company merger process story where you picked up employees that you wouldn’t have hired in the first place? How did you handle the situation?

JC Penney-Color Coding Employees is a Smart Practice

Recent news about JC Penney color cording their employees has garnered some interesting commentary. Here’s a snippet:

JCPenney has split up its associates into categories based on their performance and abilities, according to sources inside the company.

The move has employees worried.

Sources told us that on a broadcast to supervisors and managers in January, JCPenney VP and transformational talent leader Michelle Steitz said they were to categorize their associates into one of three categories:

  • Red — Remove from company
  • Yellow — Coach up or out
  • Green — Go forward

They were also told to “be prepared to make decisions” in the months ahead, according to a JCPenney executive.

“Not only were we supposed to do this with our team members, but as a Store Leader I had to categorize my entire team,” explained a JCPenney store manager.

Many associates don’t know that they’ve been graded and placed into these color categories — m ultiple JCPenney associates we corresponded with were still in the dark about the red/yellow/green system. source

Hint: this is not new

We hear this sort of discussion often, but the terminology usually refers to “A” players, “B” players, and “C” players. The tendency is to see this as a negative practice, but it’s really a way for companies to determine where to spend their limited training and development budgets. The practice also plays a role in succession planning.

Do you spend additional money on a “C” player who is disengaged and actively looking for another job? Would it be better spent on an “A” player who is a superstar performer? Making that determination in itself is another discussion entirely, but there’s nothing inherently wrong with differentiating performance.

I’d also point out that not differentiating employees based on performance is how you create a culture that supports and encourages poor performance. If you don’t treat the “green” employees differently from the “red” employees, the good ones will naturally trend lower with regard to performance. It’s not rocket science.

Check out the video below for more on the topic. I’d love to hear some ideas on how they might have handled this differently or if you think it was the right way to go. Subscribers click through to view.

Check out the video

Want more? Check out the free employee performance management guide!

Employee Performance Management (Free eBook)

Get the Free Employee Performance Management Guide!

So you’ve been thinking about your staff lately. Namely, employee performance management. When you work with people, there is never an easy answer for handling performance issues, negative feedback, etc. It’s just one of the more difficult parts of being a leader.

employee performance management coverBut you aren’t in this alone.

I work with managers every day who are dealing with employee issues surrounding talent. Some are looking for ways to get their staff to improve or leave. Others are working to align their top performers more closely with organizational goals. It’s a complex topic.

So I reached out to a few contributors to help me develop the guide: Employee Performance Management-How to align goals, leverage talent, and avoid an organizational train wreck. 

In this guide you’ll find great conversations on employee performance management, and you’ll learn a thing or two as well. If you’ve been searching for fresh ideas on the topic, you’ve come to the right place. A few concepts covered inside:

  • Do A players really exist? Is it worth our time to segment our employees that way?
  • Can music impact employee performance? How?
  • The one word you must avoid in performance discussions
  • Can you “hire” performance as a shortcut?
  • And more!

Click here to download the free guide

I want to thank the contributors for offering up some great, useful content: Jennifer V. Miller, Robin Schooling, Trish McFarlane, Steve Boese, Sean Conrad, Tim Gardner, Tim Sackett, and Michael Haberman. You can find links to each of their websites within the guide. Whenever I create one of these tools I reach out to the best and brightest in the industry, and these great folks all answered the call. They want to share their own expertise and insight to make your job easier, but just like me, they are continuously learning as well.

Check it out and let me know what you think!

Talent Leadership (Book Review)

Talent Leadership book by John Mattone

“Talent leadership” seems like the most broad category you can possibly imagine. I couldn’t stop the thought from entering my mind; however, less than ten pages into this book I realized that it was not going to be what I expected. This thing is full of highly detailed, hands-on activities that you can use to identify and develop your high potential employees. This is even a succession planning handbook, among other things. The diverse topics under one “umbrella” make “talent leadership” a great title for this book.

talent leadership bookWhat I liked

  • The talent leadership book kicks off early with a great quote: accurate information drives effective strategies. Want to make the right choices in terms of overall direction/strategy? Make sure you have accurate information (not only with lagging indicators, but with leading indicators).
  • A survey by SHRM-the Society for Human Resource Management-points out the #1 problem for organizations today: building a strong pool of successors for each position/level. If you haven’t had a conversation on succession planning within your organization, you’re behind the curve. To be honest I have brought it up a few times, but without a plan for identifying and preparing those candidates, the conversation always moves to the back burner.
  • A, B, C players–if you don’t know which one someone is, how do you know if you should invest in them or pass them over for development opportunities? It’s a core talent leadership question that you need to be able to answer. For more on the A/B/C discussion, see my series on the topic (part 1 and part 2).
  • The 10 key elements of a strong performance management system: employee involvement, valid performance criteria, year-round process, proper preparation, avoiding stereotypical thinking, input from others, consistency, rating integrity, dialogue, and employee ownership. In my organization I’d say we are doing at least six of those really well. How about you? 
  • In the appendix (page 249 for those following along) there is a phenomenal diagnostic tool for evaluating the health of your succession management program. I’d say step one is to get one in place if you don’t already have one,  but step two is to continuously evaluate it to make sure it’s producing results. This tool will help you manage that part of the talent leadership puzzle well.

Wrap up

And there you have it. If you’re looking at how you can identify and develop your own high potential employees and set up a strong succession planning system based on facts instead of “Bob looks like he might be a high potential, so let’s pay him more to make him stay with us.” Click here to get your copy.

Click here for other book reviews or to learn about why you need a reading list for leadership.